Position: Assistant Project
Manager
Type: Full-Time
Required
Level of Education: High School Diploma
Required
Level of Experience: Two to Five years administrative support in the
A/E/C industry
The
Assistant Project Manager is responsible for administering all project related
aspects of the firm as well as general office and secretarial duties. Attributes
required for this position are: a professional customer service attitude,
ability to work in a fast paced environment, multi-function oriented, ability
to prioritize, high attention to detail, exceptional written and oral skills, and
strong time management skills. The individual must be able to communicate
effectively with the team and clients.
Adaptable and ability to work within tight deadlines is a must.
Responsibilities include the
following:
o
Assist
production staff on all aspects of a project including, but not limited to:
§ Prepares
miscellaneous spreadsheets, charts and graphs as needed for project assistance.
§ Construction
Administration
§ Obtaining permits
for projects
§ Maintaining project
files electronically and paper
§ Edit Specifications
§ Produces letters,
memos and correspondence on agreements, reports, studies, proposals,
specifications, contracts, forms and all other business typing as requested by
personnel.
o
General
office duties including, but not limited to:
§ Answers phones,
greet visitors, typing/data entry, and filing
§ Assist in arranging
meetings, travel, conferences and seminars
§ Handling incoming/outgoing
mail
§ Scanning/copying as
requested by team
§ Maintain company
standard forms
§ Other office
administration duties, as requested
Strong knowledge in
the following software:
Microsoft Word
Microsoft Excel
Microsoft Outlook
Please
email resumes to: caebel@ionicdezigns.com
*This
job description provided is general in nature. Duties and responsibilities may
vary based on firm need, under the direction of our Managing Principal.
